(IV) The norms set by it for the discharge of its functions.

The functions, duties and powers of each post have been duly recognized and are accounted for on routine basis. Every year each department is required to submit the Annual Report of his department based on the activities and functions carried out in the previous year. The reports of all the departments are collected and are included in  the Annual Report of the institute.

(V) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.

The institute has published a manual entitled “Departmental Manual of the Haffkine Institute”.

All the functions,  activities and work of  the staff is discharged in accordance with  the rules, regulations and instructions as elaborated in this manual.

(VI) A statement of the categories of documents that are held by it or under its control

All the correspondence made and received by the institute is filed properly according to the subject.
All the files are broadly categorized as follows :
1. Government Correspondence
2. University Correspondence
3. Public Correspondence
4. Personal files of the Employees.

(VII) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof.

Any member of the public can approach to the Chief Administrative Officer for his/her complaint, suggestion, etc. The valid suggestions are, in turn, convened to the Director, who in turn discusses the issue  with the Executive Committee and if passed by the Executive Committee, the proposal is submitted to the Governing Council for the final approval or disapproval.

(VIII) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public.

Various Committees formed at the Haffkine Institute :

01. Governing Council
02. Executive Committee
03. Institutional Animal Ethics Committee
04. Institutional Ethics Committee
05. Purchase Committee
06. Library Committee
07. Advisory Council for the Research
08. Departmental Promotion Committee
09. Accommodation Committee
10. Write-off Committee

Though the meetings of these committees are not open for the general public, the minutes of meetings of such committees may be made available to the members of the public if requested through proper channel.